Anima Mundi Productions Seeks Community Coordinator

Overview

Job Title: Community Coordinator

Classification: W4 Employee.

Location: Hybrid remote/in-person. Much of the work will take place remotely, but the ability to attend in-person meetings and events is required.

Expected start date: Immediately (October 2023)

Reports to: Executive Director [Ethan Gans-Morse]

Hours and Compensation: Starting at $25/hour. Hours flexible; starting at approx 10-15 hours/week and subject to increase after periods of review. For an experienced candidate with administrative and/or event production skills seeking more hours and committed to staying with the company, this job could grow into a full-time position over time.

The opportunity

Anima Mundi Productions is a performing arts non-profit specializing in producing unique concerts, and we’re looking for a bilingual (Spanish/English language) coordinator to manage our community engagement programs. This hybrid position will include considerable flexibility of schedule and the chance to work from home with approximately 3-6 large in-person events to produce per year. The organization is community-focused and connects each musical production with our larger mission.

Position overview

We’re dedicated to maintaining mutually supportive relationships with our fellow Southern Oregon nonprofits, particularly those dedicated to social service provision, youth/education, and support of marginalized communities. As these relationships continue to expand in scope and number, we’re creating a new Community Coordinator position to manage our communication with our community partners, co-produce youth-oriented events, distribute complimentary tickets when possible, and make the larger community aware of our activities.

About us and our mission

Anima Mundi means “The Soul of the World,” and our mission is to harness the power of the performing arts to stir the soul, foster community, and address urgent social and environmental challenges. We strive toward this goal by producing an annual 3-concert series, which we call our Heart of Humanity series, dedicated to bringing together world-class musicians for original productions that turn the concert hall into a space for renewed hope, communal healing, and mutual understanding.

To date, Anima Mundi Productions has commissioned and premiered 14 new works, including 8 works by BIPOC composers and 7 works by women composers. Our concerts, which range from intimate duo recitals to staged operas—including Grammy-winning/nominated performers on every season—have addressed such themes as combat PTSD, immigration and asylum seekers, racial justice, environmental issues, homelessness, women’s rights, and social disparities during the Covid pandemic.

Our work environment

We’re small but mighty. Our core staff ranges from 3-5, and our budget is approximately $250,000. But we’ve carried out successful partnerships with Seattle Opera, Chamber Music Northwest, Oregon Bach Festival, and other established presenters across the Pacific Northwest and California. Much of our daily work takes place by phone and video meetings with the aid of cloud-based computer systems like Google Drive and Monday.com. Most of our live events take place in or near Ashland, Oregon. We are artists ourselves, and our commitment to the experience of our performers and patrons drives us.

Key activities of this role:

Communications and relationship-building with other organizations

Initiate, schedule, and attend meetings, both in-person and by video conference
Take and organize notes and follow up on meeting action items
Maintain a company database of our points of contact
Check in on community partners regularly to see how we can be of greatest service

Coordinate educational events, youth groups, comp tickets, etc

Manage invitations, RSVP lists, establish and communicate expectations, etc.
Manage logistics such as planning food, transport, venue, insurance, etc.
Serve as a point of contact for all our free/community events

Media relations for our free/community events

Work with Executive Director and other Anima Mundi staff to make sure that the local press is informed about our free/community services and offerings
Manage social media posts about events

Additional activities

Attend all concerts and company-produced events
[NOTE: most of our events take place on weekends]
Maintain records and update the company database
Additional administrative work if the Candidate demonstrates the interest, time, and expertise

Required qualifications

Language skills in English and Spanish. Bilingual/Native Spanish speaker preferred. Direct connection with Mexican community and familiarity with Mexican culture preferred.
Familiarity with Southern Oregon’s social service, education, and racial justice organizations.
Skill/familiarity with MS Office software, Google Suite
Basic databasing and spreadsheets
Basic computer skills
Valid driver’s license (own vehicle strongly preferred)
Ability to coordinate projects with others
Assist the Executive Director with marketing

Preferred qualifications

Two years of nonprofit work in some capacity (including internships, assistantships, etc.) or equivalent
Associate or Bachelor’s degree in relevant subject
Expertise in Adobe Creative Suite or similar software to produce:
- Graphic design
- Professional-quality documents
- Marketing materials
- Short videos
- Social media graphics
Familiarity with social media management software
A track record of successful event planning, direction, and management
Writing and editing skills

Hours

The accepted candidate will be hired for an initial exploratory contract (1099), which will last no more than four weeks. Thereafter, the contract will shift to W4 employment.
The employee will log hours using time tracking software and will be paid by the hour.
This position will likely require a greater time commitment (20-30 hours/week) in the 1-3 weeks immediately preceding and including concerts and related events.
The Community Coordinator will generally determine their own hours and schedule.

Compensation

Starting compensation will be $25/hour.
At least one time per year, the employer and the employee will meet for a mutual review, which will include the opportunity for each party to make adjustments and for the employee to request a raise based on hours logged, the nature of the work being done, and the financial status of the company.

Equal opportunity employer

Anima Mundi Productions does not discriminate on the basis of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. Because this position does require occasional lifting and carrying of event materials during live productions, please advise in writing of special physical accommodations needed at the time of application.